Become a Preferred Partner
When you settle for booking all guides or tour managers for assignments throughout Denmark with Guide Service Denmark, you get several benefits. You can rationalize your workflow and your staff can focus on guest related aspects while we supply you with a guide or tour manager. We are experts in our niche, just like your bookkeeper and mechanic are in theirs. We know all our guides/tour leaders and can guide you in choosing the right one if you are in doubt.
Being a preferred partner with Guide Service Denmark you have a guarantee, we will always find you a guide - also when you are in a time bind and the deadline is uncomfortably close. Arrange with Mette Berrig, Head of Operations, tel: +45 4156 2859 when you want to become a preferred partner with Guide Service Denmark.
Are you familiar with our definitions of tour guides and tour managers ?
Below you see more about the various benefits you obtain as a Preferred Partner.
Benefits when booking guides and tour managers
Are you familiar with our definitions of tour guides and tour managers ?
Se nogle af de fordele og besparelser du opnår, når du booker guider og rejseledere ved os.
Booking of guides (by the hour) Booking of tour managers (by the day) Benefits Your savings Benefits Your savings We generally solve all assignments, but prioritice preferred partners if we have to make a choice You save time when you do not have to recruit, educate and manage tour guides yourself We generally solve all assignments, but prioritice preferred partners if we have to make a choice You save time when you do not have to recruit, educate or manage a pool of tour managers A large number of qualified guides - you have close to 200 guide profiles to choose from Save time on recruitment A large number of qualified tour managers - you have close to 400 tour manager profiles to choose from Save time on recruitment We provide training for new guides every year You don't have to train guides yourself. Furthermore you can choose to attend the practical training tour if you want to get to know the new guides We provide training for new tour managers every year You don't have to train tour guides yourself. Furthermore you can choose to attend the practical training tour if you want to get to know the new tour managers Each guide is a specialist in his own area of expertise and has extensive experience No time lost on recruiting guides and verifying their qualifications Tour managers can focus on the countries they love the most, build up a routine in and therefore become more skilled at No time lost on recruiting guides and verifying their qualifications Multiple languages to choose from We have a large number of guides, who speak many languages. This makes it easy for you to choose With us you can find tour managers for most of the world Save time on recruitment - even when launching new destinations to Danish clients Deposit - no thank you Preferred partners pay no deposit Deposit - no thank you Preferred partners pay no deposit We handle all fees so you get invoiced from one company only You save on costs on payments, office management, research for available tour managers etc. A fixed maximum rate per day of travel can be agreed
We handle all fees so you get invoiced from one company only
You save on costs on payments, office management, research for available tour managers etc. A fixed maximum rate per day of travel can be agreed
A fixed maximum rate per day can be agreed
We are happy to continue working with the guides you already work with and know All guides can continue guiding your guests and you save valuable time in the booking process
We are happy to continue working with the tour managers you already work with and know. They may very well get more assignments out of it
All tour managers can continue guiding your guests and you save valuable time in the booking process. You avoid becoming vulnerable because you can only offer each tour manager few assignments. You still have first priority for the tour managers you transfer to Guide Service Denmark Backup when a guide is busy and declines We automatically check who else can do your tour. You can keep focusing on more sales Backup when a tour manager is busy and declines We automatically check who else can do your tour. You can keep focusing on more sales UPS, you're booking at the last minute
You avoid stress when you lack a guide. We'll find the guide for you. Preferred partners get 50% discount off last-minute fees
UPS, you need speedy solution You avoid stress when you lack a tour manager. We'll find the tour manager for you. Preferred partners get 50% discount off last-minute fees A fixed maximum rate per hour can be agreed All you need to do is commit to booking at least 30 assignments of at least 3 hours' duration in the current calendar year - the tours must be prepay which saves you a lot of paperwork in your accounts You wish to have your own tour manager join as a trainee To preferred partners this is free. Rate for other clients DKK 400/day for the training You book guides for a minimum of DKK 40,000 within a calendar year For the following guide or tour manager bookings you get a 5% discount You book tour managers for a minimum of DKK 850,000 within a calendar year.
You book guides and tour managers for a minimum of DKK 875,000 within a calendar year.
You get a 5% discount on all bookings of the following guides and tour managers
You can outsource some or all your bookings of guides | tour managers
Tour agencies, incoming agencies, hotels and museums that book all guides or tour managers in Denmark through Guide Service Denmark, obtain extra benefits and a discount.
We'd be happy to include your current guides and allow them priority for assignments from your agency. You can choose either of the 2 models.
Model 1 Your current guides become part of the Guide Service Denmark providers on an equal footing with all our tour guides - however with a first right to assignments from your agency. The tour guide pays the same commission to Guide Service Denmark as all other providers. Every time we via this scheme book one of your current guides to an assignment for you you get a discount of DKK 500 for each of their completed assignments. Model 2 Your current guides will be assigned bookings for your agency only. Their fee is set by you. We manage bookings, payment etc. Your guides/tour leaders do not pay us any commission, but you pay a booking fee of DKK 300 excl. VAT per assignment day.
We handle all bookings and contact all guides with relevant assignments. We follow up with texts, e-mail and telephone if necessary and, if necessary, supplement the recruitment among all our guides, so you can trust that the assignment to be fullfilled.
Shortcut to a rational workflow – benefits and savings for agencies
Book dine rejseledere tidligt i processen.
You have to perform many and very different tasks during a working day, both when you work in a travel agency, at a tour operator or at a hotel. It can be an advantage to contract out to external specialists some tasks.
Let Guide Service Denmark book your guides and tour managers. It is an advantage for you both in terms of time, finances and quality, because you are benefitting from our top competence. We solve booking tasks competently at competitive rates and know the importance of solving an assignment quickly for you to move quickly forward in the process.
- You can use us for assignments in Denmark and abroad - guides as well as tour managers and lecturers
- You can choose us for all your tasks or as a supplement to your own guides. If you use us for all tasks, you get cash benefits
- If you wish, we involve your existing staff of guides and tour managers so they can benefit from the collaboration as well. In your end you save time and finances with recruitment, costs for office staff and administration, and you get a fast, efficient and competent booking process with minimal time spent at your end. Your guides and tour managers benefit from more routine and the opportunity for more assignments
Arbejder du på et museum, en herregård eller attraktion, hvor du administrerer et guidekorps, så er vores bookingsystem og håndtering din rationelle og økonomiske tilgang til opgaven.
We are experts in our field just like your accountant or mechanic are in theirs.
Save time and money
Yours as well as your colleagues' time is your most valuable investment.
- Do you spend your time on the tasks where you are best at creating value?
- Have you calculated the cost of each individual work task and the of booking guides
- Have you made a calculation of all the costs when you yourself are struggling to find guides and tour managers and maintain a good number? Have you included all aspects and time consumption including all the time you spend recruiting new guides, training them, waiting for their answers when you are busy and in a hurry etc.
Example: You need a guide or tour manager. You either call or write to the guide. How long can you cope waiting for a response? How many do you have to ask and how long did you spend before the assignment was settled? If you don't get a yes right away, you can quickly end up spending a very long time, waiting a long time and your end customer will most likeyl be impatient. Your customer service suffers.
We can lift the entire process from your shoulders. It only takes a moment to type your request in the form of a booking, and we do the rest - automatically. You get the benefit of all our knowledge, many years of experience and knowledge of the industry and your booking will be resolved quickly and efficiently. You can either choose a specific guide or tour manager or you can get an overview of who is available and choose from there. If your preferred guide or tour manager is not available, we automatically check who are, and you'll have the opportunity to choose from available guides as you know your client best. Sometimes it is easier for you to let us choose on your behalf, and we are happy to do so. Let us know which process you prefer.
We are experts in booking guides and tour managers and can handle the booking cheaper than you can yourself - that is when you include all costs such as time, administration, salary system, holidays, waiting time etc. If you use the rule of thumb of factor 1.42 for social costs, you will find that we can match your normal rate and often end up being cheaper. All in all you only win by letting us solve booking assignments for you.
We are of course happy to collaborate with your current guides and tour managers, for whom you can request a sole- or first priority.
Quickly find the right tour manager
The majority of Danish tour managers work freelance both as guides as well as tour managers. Many cover a large number of destinations in order to generate a reasonable annual income.
With us it is different. We allow all our tour managers to focus and concentrate on the destinations they love the most. This way they get better and work up a routine that will improve the tour for your guests.
We value experience and competences as we see the outcome in quality being very valuable. Our tour managers work the destinations they are passionate about. That's an advantage for the tour manager, for you but most of all for your guests. An enthusiastic tour manager adds so much to the tour.
This is how you can supplement your number of guides and tour manager working with us
You can let us handle all your recruitment of tour managers and guides and save a lot of time yourself. When you get applications, you can refer them to us. If you let us know, your referrals will be part of "your" staff with us, like your "original" tour guides. Alternatively, they are included on an equal footing with our existing guides and can be booked by all customers.
Assistance finding new destinations
Make use of tour guides' expertise in the planning of a new destination. Our tour guides can help you adjust the agent's proposa and adapt the program to your special needs.
A tour manager who knows his destination can quickly help you plan a tour. Sometimes the tour manager can review the program and contribute with good suggestions spending less time than you, if you do not already know the destination in detail.
Du kan enten vælge en bestemt guide, få en oversigt over hvilke guider, der kan på tidspunktet eller du kan lade os vælge din guide til dig.
Our booking form ensures we get all the relevant information right away and makes the booking process run smoothly. You get an overview of who can solve the assignment and who you can choose from. You can also let us choose for you, so that you can quickly get on with your other tasks.
You don't have to spend time looking for a guide's name or phone number, call in vain, or put the process on hold while you wait for a response. We know the importance of quickly solving a task, so that you can move forward in the process. Whether you want to choose a guide yourself or we'll make the choice for you, you will get a good solution as quickly as possible.
Make all bookings with us and get a discount
If you book all your guides with Guide Service Denmark, you get extra benefits, especially if you book a large quantity per year. We have guides in many languages throughout Denmark and in Danish abroad.
We are of course happy to work with your current guides and give them priority for assignments for you.
Get help to find the right guided tours and excursions
If you need inspiration for excursions, the process is the same. You can take advantage of our large tour catalog or we can design just the tour you want if you need extra help.
We make your work process fast and efficient. You can concentrate on the tasks that only you can perform. It's a win-win. Booking with us is a saving in time and thus in money.
For museums, attractions etc.
Letting us administer your guides will save your museum, attraction, manor house or institution a lot of time – internally and externally.
If your museum needs to book many guides and wants to outsource the guide booking, we create a special guide corps for your museum only and, by agreement, ensure that the corps is always full, up-to-date on knowledge and we ensure continuous recruitment.
We manage the booking of guides. We send you an invoice, you save a lot of time in administration, the payroll system etc. – alternatively we invoice the customer directly, but that's up to you. Whatever it's DKK saved. Your museum can continue to operate with the previous contribution and thus you save and gain in many areas with choosing this new procedure.
Your work process becomes fast and efficient and you can concentrate on the tasks that only you can perform. It is also win-win and we can probably help generate more bookings for your museum. Everything you save in time is also DKK saved.
If we manage your corps of guides, you set the guides' fees as usual - in cooperation with us. We are happy to advise and the advantage for the guides will be more assignments. In cooperation with us they can guide in several contexts. It makes it more attractive to be a guide at your museum. We can start with your existing guide corps, or we can start a corps from scratch. We adapt to your needs.
We can manage your guide corps at the museum – the attraction
Benefits Your savings If your museum/attraction wants to let Guide Service Denmark handle guide bookings, you can continue with the present coveridge You delegate a time consuming task and retain the same earnings as before You will always have an updated group of guides and backup in every way. We maintain the corps and look forward to working with the existing guides You save time on recruitment and training Guided tours can be advertised on your website as well as ours. We offer the same rate as you and you receive the coveridge for groups booked via us. You will therefore gain bookings. You save time on group handling = savings at administration
Call Head of Operations Mette Berrig, tel. 4156 2859 if you want to know more about how we can best help your museum, manor house or attraction with a well-functioning solution.
Some of those we are presently provider for
We all love happy customers and business partners. We have great respect for the fact that we are the customer's representative. Eg. a tour manager always acts in the name of the travel agency.
Here are some of those with whom we already have close cooperation.
Best Travel – Rejser med kultur, historie og erfarne rejseledere
Busrejser, udflugter & grupperejser • Egon’s Rejsebureau | Egon’s Rejsebureau
CLAY Keramikmuseum Danmark, Kongebrovej 42, 5500 Middelfart
Vacation in Vejle
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How to terminate an agreement
You can terminate the agreement with 3 months' notice to the first of the month.
Bookings are carried out as agreed. The guides | tour managers who you provided when we entered into the agreement will be working directly with you again. You can still supplement with guides | tour managers from Guide Service Denmark according to our Terms of Agreement.
Should you choose terminate our agreement during the calendar year, you will be invoiced for deposits and fees for the remaining bookings - according to our Terms of Agreement.